Fleet Vehicle Maintenance & Transportation Services

This is a 4-year fleet maintenance and repair contract for the City of OpenGov, TX, operating 35 vehicles (sedans, SUVs, vans, trucks) requiring comprehensive preventive and corrective maintenance services. The contract is valued at approximately $2.6 - $3.3 Million over 4 years ($650K-$825K annually). This is a reverse auction procurement where vendors compete on quality/capability first, then engage in live price competition. The winning vendor will manage all fleet maintenance through a centralized facility within 15 miles of City Hall (downtown OpenGov), providing services that include preventive maintenance, repairs, tire service, emergency roadside assistance, and electronic work order tracking. The City prioritizes quality workmanship with warranties, 24-hour turnaround on non-emergency repairs, transparent diagnostic reporting, fuel efficiency recommendations, and electronic tracking systems . Previous vendors experienced inconsistent service quality, slow turnaround times, and poor communication. This new contract emphasizes reliability and transparency to address these gaps. The evaluation model weights quality/capability (40%), price (35%), support/SLA (15%), and innovation (10%), indicating that lowest price alone won't win—quality and service standards are equally important. The solicitation timeline is compressed, with initial bids due October 16, 2026, followed by a reverse auction on October 23, 2026. Pre-proposal meeting is October 2, 2026 at 9:30 AM CT at the City's fleet garage facility (located at 1234 Fleet Operations Drive, OpenGov, TX 78702) for interested vendors to understand operations and facilities. The contract will be awarded to the lowest-priced vendor among those who pass technical qualification and quality evaluation, ensuring both competitive pricing and proven capability. Contract Type : Reverse Auction | Duration : 4 years + 2 optional 1-year renewals | Location : Centralized facility within 15 miles of downtown OpenGov | Vehicle Count : 35 | Annual Mileage : ~600,000 miles aggregate | Jurisdiction : City of OpenGov, Texas | Department : Operations & Fleet Management

No documents posted for this opportunity.