RFP 01-1214-26 Certified Public Accountant Firm for the City of Williamsburg

PROJECT DESCRIPTION The City of Williamsburg, Virginia (the City), is seeking proposals from Certified Public Accountant firms with experience in local government audits in Virginia to perform certain pre-auditing and accounting services. SCOPE OF WORKThe services to be provided include the following; however, additional services may be requested upon mutual agreement.Part A: Pre-Audit Services Scope of Work:• Prepare account reconciliations• Calculate Allowance for doubtful accounts• Analysis of Personal Property• Calculate unbilled Water revenue• Compensated Absences• Assist with the implementation of GASB 103• Assist in the preparation of the ACFR, to include statistical and supplemental information• Prepare year-end adjusting journal entries• Assist with input of subscription-based information and technology asset and lease information into DebtBooks, analyze the DebtBook entries and notes, and assist in preparing journal entries• Other assistance to prepare for the annual audit to be agreed upon during engagement planning.Part B: Accounting Services Scope of Work:• Performs and approves a variety of accounting activities, including the recording of transactions in the City’s general ledgers in accordance with generally accepted accounting principles• Monitors and reconciles cash balances in all City funds and performs all electronic transfers/transactions with banking institutions • Bank reconciliations• Reconciles all credit card activity for all City-wide revenue applications, including web transactions• Prepare various invoices• Monitors monthly summaries from accounts receivable functions, including utility and tax billing, monthly billing of City rental property, and various balance sheet account reconciliations• Ensures compliance with accounting, disbursement, and reporting requirements of Federal and State grants• Prepare monthly financial reports• Records and reconciles Human Service Department transactions and issues fund financial statements• Assists in tracking and recording City fixed assets

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