Scribe Licensing

The Texas Department of Public Safety (DPS) requires the procurement of enterprise licenses for an AI-powered process documentation and playbook automation platform (Scribe by Colony Labs, Inc. part numbers NPN-COLON-HUBMA, NPN-COLN-VIEW, NPN-COLN-CREAT-A, and NPN-COLON-CREAT-B, or an equivalent product meeting the minimum functional specification describing herein.). The platform enables authorized personnel to rapidly capture desktop or browser-based standard operating procedures through screen recording, automatically generate editable step-by-step guides and playbooks with screenshots and annotations, organize content into governed teams/hubs with granular access controls, and distributed interactive documentation for training, standard operating procedures (SOPs), knowledge management, and operational efficiency across the agency. The Procurement includes exactly one (1) Hub Management Module, fifty (50) Creator License (10 at the first-tier pricing level and 40 at the second-tier pricing level), an two thousand five hundred (2,500) Viewer Licenses for one (1) year term from the date of license activation or as otherwise specified in the resulting contract. All licenses shall include standard maintenance, software updates, and technical support through the term.

• NAICS20820

• ESBD_536951_1783721804140_SOL_PST_405 26R0013757.pdf

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• media.nl

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• ESBD_536951_1783722040553_SOL_EXH_F.1_DPS Standard Terms and Conditions.pdf

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• ESBD_536951_1783722040661_SOL_EXH_F.4_Cyber Security Contract Requirements.pdf

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• ESBD_536951_1783722040773_SOL_EXH_F.7_Data and AI Exhibit.pdf

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• ESBD_536951_1783722041020_SOL_EXH_F.5_CJIS Security Addendum and Certifications.pdf

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• ESBD_536951_1783722041165_SOL_EXH_F.3_Subcontracting Plan SP.pdf

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• ESBD_536951_1783722041515_SOL_EXH_F.11_Vendor Exceptions Form.pdf

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• ESBD_536951_1783722041634_SOL_EXH_F.10_Request for Taxpayer Identification Number and Certification W-9.pdf

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• ESBD_536951_1783722041747_SOL_EXH_F.13_DPS Online Bid Room Vendor Exhibit.pdf

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• ESBD_536951_1783722041859_SOL_EXH_F.8_Application for Texas Identification Number - AP-152 - Version 7-25.19.pdf

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• ESBD_536951_1783722042006_SOL_EXH_F.2_Information and Certifications Form.pdf

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• ESBD_536951_1783722042140_SOL_EXH_F.9_Direct Deposit Authorization Form.pdf

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• ESBD_536951_1783722042285_SOL_EXH_F.6_IT Standards and Requirements.pdf

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• Daniel Ashby
  daniel.ashby@dps.texas.gov(512) 424-2086